Experts say that disposing of unwanted documents safely is the first step towards ensuring security of sensitive information.
Unfortunately, reports say that up to 75% of the businesses today face the risk of identity theft and related financial losses.
Avoid these mistakes if you are someone concerned for the security of sensitive information of your company.
Doing it on your own
Shredding your documents may appear to be a money saver. However, letting your employees handle sensitive data about your clients and about each other, is not a good practice.
In addition, the habit of using wash machines and other equipment would cause more harm than good. Papers may get stuck in the machine and create a great mess leaving you with no choice, but to approach a technician.
Hire a shredding service and you will avoid all these unwanted consequences.
All you need to do is to gather your documents, store them in a safe place and wait for the service person to arrive.
Failure to stay updated
You may be someone who gives utmost priority to secure document shredding. But, know that failure to stay updated with rules and regulations on record management will cost you dearly. The ideal thing to do is to appoint a permanent team for this purpose but if your funds don’t allow that, at least stay abreast of all developments.
Hiring a service without proper research
You may be doing everything you can to ensure the safety of sensitive information in your company. Still, lack of proper research when hiring for a document shredding firm may prove disastrous. Make sure that you are approaching a reputed company. You should also check its certifications. Check the national organizations working in the field and inquire if your choice firm is a member in any one of them.
Failure to shred hard drives
Paper shredding is a must at regular intervals. Understand that the same applies to other electronic wastes like hard disks and other parts. Formatting the entire system may help. But, shredding the same is the best way to ensure information destruction beyond the possibility of retrieval.
Make sure that your choice company is equipped with the latest technology available for the purpose. You can also install a video monitoring mechanism. It will help you inspect the entire process without having to compromise your schedule.
Secure document shredding is not an easy job. Still, you will not survive in the market for long if you ignore it.